Services
Structured management for apartment buildings and shared property
Managing a building means looking after many owners, shared costs and decisions that need to be recorded properly. Proper Manager gives your company a structured record of each building, its units, its expenses and its decisions.
Building records
Each building has its own record. Units, owners, contact details and shares can be held against the building, together with the documents that matter: insurance, contracts, plans and notices.
When a new owner buys a unit or a committee member changes, the record can be updated in one place, and your team does not have to hunt through old files to find who is responsible for what.
- Units and owners linked to the building
- Ownership shares and contact details recorded
- Building level documents such as insurance and contracts
- Notices and announcements recorded for the building
Shared expenses
Cleaning, lift servicing, utilities, gardening and insurance are costs that affect every owner. Proper Manager lets your team record shared expenses against the building, with supporting invoices attached.
This gives your company a clear basis for preparing statements and for answering questions from owners about what was spent and why.
- Shared expenses recorded with invoices attached
- Costs grouped by category and period
- Records that support owner statements and annual reviews
Maintenance and contractors
Common areas need regular attention, and repairs to shared elements often involve several owners. Proper Manager records each request, the contractor chosen, the quotation and the outcome.
Recurring work, such as servicing and inspections, can be recorded against the building so that your team can see what has been done and what is coming up.
- Requests for common areas logged and tracked
- Contractor details and quotations recorded
- Photographs and completion notes kept with the request
- Service history available for each building
Committees and decisions
Where a building has a management committee, decisions need to be documented. Your team can record meetings, agendas, minutes and decisions against the building so that there is a clear reference when questions arise later.
Documents can be shared with the people who should see them, and access is controlled by role rather than by who happens to have received an email.
- Meeting dates, agendas and minutes stored with the building
- Decisions and follow up actions recorded
- Controlled access to documents by role
Where to go next
Proper Manager is installed for each property management company individually. If this area is relevant to your portfolio, we can talk through how it would be set up.