Property management tools for commercial portfolios

Offices, shops, warehouses and mixed use units each have their own lease terms. Proper Manager lets your team record the term, rent, review dates, break options and any special conditions against the unit and the tenant.

The signed lease and related correspondence can be attached to the same record, so the key terms and the source document are always together.

• Lease term, rent and review dates recorded per unit
• Break options, notice periods and special conditions noted
• Signed leases and amendments attached to the record

Where tenants contribute to common costs, your team needs to know what has been charged and what has been recovered. Proper Manager records service charges and related expenses against the property or building.

This supports clear explanations when a tenant or owner asks how a figure was reached.

• Service charge items recorded against the property
• Common area costs linked to supporting documents
• Payment status visible to staff

Rent reviews, insurance renewals, certificate expiries and notice deadlines are easy to miss over a multi year lease. Proper Manager records these dates so your team can prepare in advance.

Obligations placed on the tenant or the landlord can be noted and followed up, with the history retained for the future.

• Key dates stored against each lease
• Insurance and certificate expiry records
• Notes on tenant and landlord obligations

Commercial owners usually want a clear view of occupancy, income and costs across several units. Proper Manager can present this through the owner portal, in the form and at the frequency your company chooses.

Reports reflect what your team has recorded, so the quality of the reporting depends on keeping the underlying records up to date.

• Unit by unit view of occupancy and income
• Expenses and charges recorded against each property
• Documents shared with owners through the portal